Have Your Wedding at Renfrew

Renfrew is a beautiful location for an outdoor wedding. Our scenic Pennsylvania German farmstead beckons you to make your special day a truly historic occasion – book today!

Planning an outdoor ceremony with reception at another off-site location? This package is recommended for 20 to 100 guests and may be booked during Renfrew’s tour season, mid-April through mid-October.

Host your ceremony in designated Museum House Backyard locations (see map below), with use for a period of up to four (4) hours (no exceptions) between 10:00am and when the grounds close at dusk (“dusk” changes seasonally, staff will determine time based on date of your event). All members of the wedding party, vendor personnel, and guests must be off the property by that point. Full rental time, including set-up and tear-down, must take place within the four-hour period (no exceptions).

This package allows for the renter to bring limited ceremony accessories to Renfrew including chairs, altar, runner, floral arrangements, sound equipment, or other décor with prior approval by museum staff. Scheduling must be coordinated for pre-event delivery and post-event pick-up of all accessories by the renter, vendor, or designee with Renfrew’s staff prior to event. Renfrew does not rent, store, secure, or provide any accessory items.

Please be aware that Renfrew is an active museum and park; other events and usage of the grounds will continue during your rental. Be sure to keep the sound level of any electronic equipment, such as speakers, PA systems, etc., at the lowest level possible for your event, so as not to disturb other people using the grounds. Your assistance in keeping noise to a minimum is appreciated.

*Note: Use of the pavilion or tent installation in the Museum House Backyard is not permitted at this level. Rental group may park in either the lower lot at Welty Road or the upper lot at the Visitors Center. Restrooms located at the Visitors Center will be opened by Renfrew staff at the start of your rental time, and closed at its conclusion.

See Wedding Rental Notes below for further information on requirements and use policies.

Host both your ceremony and reception at one location! This package is recommended for events of 100 to 250 guests and may be booked during Renfrew’s tour season, mid-April through mid-October. Our Tier 2 Wedding Package includes use of designated locations within the Museum House Backyard and Lions Club Pavilion (see map below) for a period of up to eight (8) hours (no exceptions) between 10:00am and when the grounds close at dusk (“dusk” changes seasonally, staff will determine time based on date of your event). All members of the wedding party, vendor personnel, and guests must be off the property by that point. Full rental time, including set-up and tear-down, must take place within the eight-hour period (no exceptions, excludes Tent Reception Option).

Pavilion Reception Option: This package includes use of the Lions Club Pavilion and adjacent green space, located at the eastern end of Renfrew’s grounds. The area is located immediately north of the lower parking lot, accessed via the Welty Road entrance. Pavilion contains sixteen (16) picnic tables, which each seat 6-8 people comfortably per table, for an estimated seating capacity of 96-128. Any additional seating, tables, and/or overhead cover desired by the renter is their responsibility. Renfrew does not rent, store, secure, or provide any accessory items.

Tent Reception Option: Renters may choose to waive use of the Lions Club Pavilion in favor of holding their reception under a 60′ x 40′ max. tent from the vendor of their choice in the Museum House backyard. See map below for required set-up location. Renfrew does not rent tents, nor endorse a particular vendor.

This package allows for the renter to bring ceremony and reception accessories to Renfrew including chairs, altar, runner, sound equipment, tables, dance floor, floral arrangements, lighting, heating, other décor, etc. with prior approval by museum staff. Scheduling must be coordinated for pre-event delivery and post-event pick-up of all accessories by the renter, vendor, or designee with Renfrew’s staff prior to event. Renfrew does not rent, store, secure, or provide any accessory items. 

Please be aware that Renfrew is an active museum and park; other events and usage of the grounds will continue during your rental. Be sure to keep the sound level of any electronic equipment, such as speakers, PA systems, etc., at the lowest level possible for your event, so as not to disturb other people using the grounds. Your assistance in keeping noise to a minimum is appreciated.

*Note: Use of the pavilion or tent installation in the Museum House Backyard is permitted at this level. Rental group may park in either the lower lot at Welty Road or the upper lot at the Visitors Center. Restrooms located at the Visitors Center will be opened by Renfrew staff at the start of your rental time, and closed at its conclusion.

See Wedding Rental Notes below for further information on requirements and use policies.

Limited Assistance: In order to maintain affordable rental rates, weddings at Renfrew Museum and Park are designed to be self-serve. The term “wedding” shall also include renewal of vows and similar commitment ceremonies. *Note: Day-of event coordinator, institutional equipment, decorations, storage of accessories and floral arrangements, assistance with set up/tear down, bridal suite/dressing room accommodations, etc. are not included with your rental fee. Please plan accordingly.

Please note that you are reserving the designated time and space only. Renfrew staff will be available when planning your event to coordinate drop off of any previously-approved accessories during regular business hours, open and close restrooms on the day of your event, and coordinate with you or your vendors for pick up afterward. Staff is not available to transport wedding party and/or guests via Renfrew golf carts or other institutional vehicles during rentals. If members of your party have mobility concerns, it is the responsibility of the renter to request and coordinate with staff regarding plans for pick-up/drop-off of guests at the time of your reservation.

All proceeds from your wedding rental help to support our mission and operations, including keeping our 107-acre park beautiful for your special event. We thank you for considering Renfrew as your wedding venue and appreciate your support.

Security Deposits & Payment of Fees: Renfrew accepts tender in the form of cash, check, debit or credit card. Reservations are on a first come, first served basis. Security deposits are required and are equal to the amount of each rental. Security deposit must be paid when reservation is made to secure your event date. Renfrew cannot pencil in or otherwise complete a reservation until tender is exchanged.

The second amount due, which is for the rental fee itself, must be paid within thirty (30) days of your event. Failure to observe Renfrew’s Park Use Policy will result in forfeit of this security deposit. After your event, we will promptly refund your initial security deposit within thirty (30) days, pending an inspection by Renfrew staff of the rental location(s). Any damage or cost of clean-up will be deducted from the security deposit at the discretion of Renfrew Museum and Park.

Cancellation: Renfrew Museum and Park will only issue a refund of Security Deposit and/or Rental Fee(s) already paid in the event that the renter cancels no less than seven (7) days prior to scheduled event, or if entire park closes for that day, for any reason, at the discretion of Renfrew’s staff.

Ceremony Location: Ceremonies must take place in the designated location(s) corresponding to your selected tier. Please refer to rental map below for further information.

Reception Location: Applicable to Tier 2 Wedding Package only. Receptions may be held in the Lions Club Pavilion on picnic tables provided or in the backyard of the Museum House with renter’s own equipment. Renfrew does not supply tables, chairs, tent, etc. (See Equipment & Accessories section for further information.) Pavilion receptions only may grill on adjacent grass area provided that grills are located no less than 6′-0″ from the structure. No grills are permitted in Museum House backyard.

The rearrangement of picnic tables within the Lions Club Pavilion and/or to adjacent green space is permitted (for Tier 2 only) provided all tables are returned to original configuration at the conclusion of your event. Renfrew’s staff will not assist in the relocation of picnic tables.

No alcohol or smoking is permitted at Renfrew: See Renfrew Park Use Policy.

Food trucks or other outside vendors: Must be approved by Renfrew staff with locations identified prior to the event. Food Truck Vendors must have a current Mobile Food Facility License from the Pennsylvania Department of Agriculture and be on file with Renfrew Museum and Park no less than seven (7) days prior to the event.

Decorations: Decorations must be limited to your rental location(s) and removed at the conclusion of your event. Please be considerate of Renfrew’s historic and natural resources when selecting and installing your decorations. No staples, thumb tacks, nails, screws, glue, or duct tape may be used for decorations in any areas. No glitter, rice, exploding powder, or plastic/paper confetti may be thrown. Do not attach any decorations to historic structures. All decorations must be removed and the area returned to original condition/configuration at the conclusion of your event.

Sound: Please keep the sound level of any electronic equipment such as speakers, public announcement (PA) systems, music, etc. at the lowest level possible for your event, so as not to disturb other people using the park. Your assistance in keeping noise to a minimum is greatly appreciated.

Electrical Hook-Up: Duplex power outlets are located on the east and west elevations of the Museum House, on the south elevation of the Maintenance Shed, and at the Lions Club Pavilion. Staff will show you locations at time of reservation.  Renters must provide their own extension cords or generator(s), if desired. Please plan accordingly. Do not overload electrical outlets. Renfrew’s staff will not provide renters with use of institutional equipment or access to electrical panels if power is tripped.

Equipment & Accessories: Renfrew does not rent wedding equipment and/or accessories such as chairs, altar, arbor, runner, tent, etc. Scheduling for delivery of any accessories by renter or vendor(s) shall be coordinated with Renfrew staff. Renter must provide staff with contact information for all vendors, including food service and caterer, no less than seven (7) days prior to the event. Renfrew also is not responsible for securing accessories left on site before or after event. Pick-up/drop off locations of accessories must be coordinated with staff. Renfrew does not rent, store, secure, or provide any accessory items. 

Waste Disposal: Renfrew Museum & Park is a “carry-in/carry-out” facility. All trash, garbage, refuse, etc. generated by the rental event (excluding restroom waste, i.e., paper towels, personal hygiene products, etc.) must be removed by the renter at its conclusion to a separate location off site. Any waste left by the renter, vendor personnel, guests, etc. or disposal in inappropriate locations (i.e. dog waste stations, bathroom receptacles, in shrubs, behind or near buildings, etc.) may result in forfeiture of security deposit. Please plan ahead for the proper removal of your waste.

Photography: Permission for professional photography is included with all wedding packages for the duration of your rental.  While most people are respectful of wedding parties, staff cannot clear designated areas or guarantee that spaces around the park will be vacant at the time of your photo session. Please share the park and building exteriors with everyone who is present enjoying Renfrew on the day of your event.

Unauthorized vehicles are not permitted outside of designated parking areas. Renters may not drive to photograph locations on park grounds.  Wedding party must travel to photograph locations on foot (no exceptions).

Renfrew’s Photo Policy: Photography passes are not required for professional photographers whose clients have rented Renfrew facilities, during the hours of the rental. Photographers may not interfere with any Renfrew activity, program, or event that is being held or conducted at Renfrew. Photographers may be asked to move to another area by Renfrew staff if it is deemed necessary. Renfrew reserves the right to halt any photo shoot that it deems to be inappropriate or disruptive. Please check Renfrew’s schedule of programs and events to prevent any possible conflicts.

Certificate of Insurance: Use of Renfrew by organized groups holding public events require a Certificate of Liability Insurance. Certificates must name both “Renfrew Committee, Inc.” and “Borough of Waynesboro” as additional insured.  The CSL (combined single unit) is $1,000,000 dollars to cover Premises and Operations liability for Bodily Injury and Property Damage. If it is determined that insurance coverage is necessary to hold your event at Renfrew, your reservation will not be approved until the certificate is received at the Renfrew Museum & Park office. Please note that the need for insurance generally does not apply to private party events, such as pavilion rentals or weddings. If there is any question as to the need for Liability Insurance, the request will be reviewed by Renfrew Committee, Inc., the managing board of Renfrew Museum and Park, or their duly appointed representative.